While the PhD student prepares for the defence, the PhD administrator makes various logistical arrangement to ensure the smooth defence process.

The chairperson should make sure to obtain from the PhD administrator, the document to be filled in by the three examination committee members after the defence. The document is sent from the LTH faculty office about one week before the defence.

Supervisors should make sure that invitation to a meal to the opponent, the examination committee members, the chairperson, supervisors and IIIEE representative (the Director and/or the Director of PhD studies). They should coordinate the practical arrangement for the dinner with the PhD administrator and the Director of PhD studies.